V Skill HF-D9.10-005 sector-specific 10 skills
Information management and archiving
Manages documents and data according to archiving and retention rules, makes information findable and accounts for destruction and transfer.
How hrmforce measures this
- Assessment method
- Knowledge test · rho 0.40 (SD 0.13)
- hrmforce instrument
- Knowledge test (client-specific), Work sample test
- Competency (50-framework)
- Accuracy
- Trainability
- high
- Demand outlook 2026 to 2030
- declining
Test of declarative job knowledge, usually assembled per client.
Behavioural anchors
| Level | Behaviour at this level |
|---|---|
| N1 Guided | Registers documents in the case system according to the metadata rules and reports items whose classification is unclear. works under supervision and follows instruction · routine, one variable at a time · own task |
| N3 Proficient | Independently assesses retention periods for a case file, arranges findability and carries out destruction demonstrably. sets own approach and seeks input proactively · several variables, some ambiguity · own team or process |
| N5 Leading | Sets the organisation's information policy and retention schedule and accounts for compliance to the archive inspectorate. sets the standard and the policy · strategic, under high uncertainty · organisation, value chain or profession |
N2 and N4 are deliberately not anchored. Raters place them between the anchors, following the O*NET convention.
Underlying skills
These skills inherit the assessment route and the behavioural anchors of this construct.
| T | Skill | Definition | Demand outlook 2026 to 2030 |
|---|---|---|---|
| K | Archiving under the Dutch Archives Act Archives Act | Keeps and manages government information under the Dutch Archives Act with attention to order, access and retention. | stable |
| V | Applying selection lists and retention periods Retention schedule | Uses the selection list to determine whether a document is kept permanently or destroyed after a period. | declining |
| V | Assigning metadata Metadata assignment | Assigns the required metadata to a document or case, such as case type, date, source, confidentiality and retention. | stable |
| T | Managing information in a case system Case management system | Manages cases, documents and files in a case system and keeps statuses, links and file building complete. | declining |
| T | Using a document management system Document management system | Works in a document management system such as Decos JOIN, Corsa or Verseon for registration, versions and searches. | declining |
| V | Digitising and substituting documents Digitisation | Scans paper archives to substitution requirements and records the substitution decision and quality control. | declining |
| V | Preparing transfer to an archive repository Archive transfer | Prepares transfer of permanently kept archives with a declaration, finding aid and agreements with the repository. | stable |
| V | Accounting for records destruction Records destruction | Draws up a destruction list, has it approved and records the completed destruction in a declaration. | stable |
| V | Digital preservation Digital preservation | Preserves digital information in sustainable formats and delivers it to a digital repository per the agreements. | rising |
| K | Combining retention and privacy rules Retention and privacy | Weighs the duty to archive against the requirement not to keep personal data longer than needed and records the choice. | rising |