V Skill HF-D7.3-006 sector-specific 8 skills

Data classification and retention

Classifies information by sensitivity and importance, links retention periods to it and ensures deletion and archiving actually happen.

How hrmforce measures this

Test of declarative job knowledge, usually assembled per client.

Level	Behaviour at this level
N1 Guided	Assigns a classification label according to the scheme and refers unclear cases to the administrator. works under supervision and follows instruction · routine, one variable at a time · own task
N3 Proficient	Determines classification and retention period for an information flow and checks whether clean up happens as planned. sets own approach and seeks input proactively · several variables, some ambiguity · own team or process
N5 Leading	Designs the organisation's classification and retention policy and accounts for it in audits and supervision. sets the standard and the policy · strategic, under high uncertainty · organisation, value chain or profession

N2 and N4 are deliberately not anchored. Raters place them between the anchors, following the O*NET convention.

These skills inherit the assessment route and the behavioural anchors of this construct.

T	Skill	Definition	Demand outlook 2026 to 2030
V	Applying data classification Data classification	Classifies information by sensitivity according to the organisational scale and labels files and mail accordingly.	rising
T	Microsoft Purview Microsoft Purview	Configures sensitivity labels, retention policies and searches in Purview and checks whether labels are applied.	rising
V	Determining a retention period Retention period	Determines the retention period per data type based on law, contract and business need and records it.	stable
V	Implementing a retention policy Retention policy	Turns retention periods into automatically enforced policy in systems so deletion does not depend on people.	rising
K	Applying selection lists and archive law Records retention schedule	Applies the applicable selection list to government information and determines what is kept permanently or destroyed.	stable
V	Carrying out demonstrable destruction Certificate of destruction	Carries out destruction of information following procedure and records in a statement what was destroyed when.	stable
V	Assigning metadata for archiving Archival metadata	Assigns case, date, source and retention class as metadata so information remains findable and assessable later.	stable
K	Recognising special category personal data Special category data	Recognises data on health, origin or religion as a special category and applies the stricter regime.	rising